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How to make a complaint

Making a Complaint about Edinburgh Women’s Aid

Anyone receiving a service from Edinburgh Women’s Aid has the opportunity to express their positive and negative experiences. We welcome all feedback and aim to continuously improve our services.

If you wish to complain about an individual(s) employed by EWA, in the first instance, you should contact Linda Rodgers CEO with details of your complaint.

Linda Rodgers
CEO
Edinburgh Women’s Aid
4 Cheyne Street
Edinburgh EH4 1JB
lindarodgers@edinwomensaid.co.uk / direct line 0131 315 8117 / mobile 07467 148 546

The communication should be marked “private and confidential”.

If your complaint is in connection with the CEO, then you should write to the Chair of EWA Board, Naomi Blight, at the same address.

We will acknowledge receipt of your complaint, record the details of your complaint and will appoint a member of staff to investigate the matter.

If your complaint is about the CEO, the Chairperson will appoint someone from the board of directors to carry out the investigation.

The complaint will be investigated and, where appropriate, will include an interview with the person making the complaint, who may choose to be accompanied by a representative or friend.  A record of any such meetings will be taken, and signed as correct by both parties.  Records of any meetings will be kept on file.

After a full investigation, you will receive a reply from the investigator, within 15 working days of receipt of the complaint, or within 15 days of the interview, whichever is the later.  In the reply, you will be asked if you are satisfied with the outcome, and you will be given the option to appeal within 15 working days if not.  The investigator will inform the CEO (or Chair of the Board) of the outcome.

If you are not satisfied with the outcome of the investigation, you can make an appeal and this will be considered by either the CEO or a representative of the Board of Directors who has no previous involvement in the issue.

You will be advised of the outcome of the appeal within 15 working days. This decision will be final and no further correspondence will be entered into regarding the complaint.

Details will be kept confidential and will be kept on file, identified only by the date and outcome of the complaint, and any recommendations made. The number of complaints will be monitored in the Complaints Register and an annual report will be provided to the board of directors.  The Care Inspectorate will inspect our complaints and outcomes during inspections.  Only the outcomes and recommendations will be reported to the Board and Staff members.

The complainant has the right to approach the Care Inspectorate at any time in this process.

 

Complaint about Edinburgh Women’s Aid

If the complaint is about Edinburgh Women’s Aid as an organisation, you should write to the Chair of EWA Board, Naomi Blight, at Edinburgh Women’s Aid, 4 Cheyne Street, Edinburgh EH4 1JB.

After acknowledging receipt of the complaint, informing the people concerned, and entering the details in the Complaints Register, the Chairperson will convene a complaints sub group of the Board of Directors (herein after referred to as ‘the CSG’).

The complaint will be investigated by the CSG and, where appropriate, will include an interview with the complainant who may choose to be accompanied by a representative or friend.
Interview arrangements will be made as convenient as possible for the complainant.  A record of any such meetings will be taken, and signed as correct by both parties.  Records, of any meetings, will be kept on file.

After a full investigation, you will receive a reply from the investigator, within 15 working days of receipt of the complaint, or within 15 days of the interview, whichever is the later.  In the reply, you will be asked if you are satisfied with the outcome, and you will be given the option to appeal within 15 working days if not.  The CSG will inform the Board, CEO and staff of the outcome.

If you are not satisfied with the outcome of the investigation, you can make an appeal.  In the event of an appeal, the CSG will inform the CEO and Board and call a meeting of the whole Board to identify members, not involved in the original investigation, to consider the appeal.  The complainant will receive their reply within 15 working days.  The decision of the appeal panel will be final and no further correspondence will be entered into regarding the complaint.  CEO and Board will be informed of the outcome and any recommendations.

Details will be kept confidential and will be kept on file, identified only by the date and outcome of the complaint, and any recommendations made.  The number and type of complaints will be monitored in the Complaints Register.  Only the outcomes and recommendations will be reported to Staff and Board.

The complainant has the right to approach the Care Inspectorate at any time in this process.  http://www.careinspectorate.com/index.php/complaints

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